Article I: Name
The name of this organization is Boston Intergenerational Dance
Article II: Purpose
The purposes of BIDA are:
- Encouraging dance musicians and callers
- Providing opportunities and resources for dance
- Providing educational and mentoring opportunities
- Providing financially and logistically accessible
- Promoting intergenerational dancing
- Fostering growth in the traditional dance community
- Building community through social events
Article III: Membership
- BIDA membership is open to anyone who attends a BIDA
meeting. Anyone who attends a BIDA meeting will be considered a member
for all purposes.
- BIDA has no membership dues.
- BIDA will not discriminate on the basis of race,
class, ethnicity, sexual orientation, age, gender, gender identity,
religion, disability, or economic status.
Article IV: Board of Directors
- The BIDA Board of Directors will conduct the
day-to-day business of BIDA.
- The BIDA Board will consist of four officers plus
three at-large members.
- The BIDA Board may make any decision on behalf of
BIDA by a vote of two-thirds except in cases where such a decision
would conflict with these Bylaws.
- A member of the Board may be removed from office
after reasonable notice and opportunity to be heard, by a unanimous
vote of all other board members.
- At the board's discretion, if a board position (of
the voting board members) becomes vacant mid-term, the board may fill
that position by unanimous decision. The board may also choose to add
up to 2 more at-large board members at any time at its discretion, by
unanimous board decision.
Article V: Officers
- BIDA will have a Treasurer, a Secretary, an Outreach
Coordinator, and a Board Coordinator.
- The Treasurer will prepare and maintain BIDA’s
budget, submit annual tax returns, give annual budget reports,
coordinate any fundraising activities, and will be responsible for all
of BIDA’s finances.
- The Secretary will schedule board meetings, take
minutes at every meeting of the BIDA board, and will maintain and
archive the Bylaws, meeting minutes, and other BIDA materials.
- The Outreach Coordinator will coordinate publicity
for BIDA events, will maintain the membership/publicity list, will
coordinate electronic communications including website content, field
inquiries, and will act as the BIDA spokesperson.
- The Board Coordinator will be in charge of
finalizing the agenda for each Board meeting, and will be responsible
for checking in with each Board member to ensure that the Board's tasks
are being performed. The Board Coordinator will also serve as a
reference about the BIDA bylaws and processes, and will ensure that the
Board abides by these processes.
- The Board may create and fill additional officer
positions by a two-thirds vote. These officers will be non-voting
members of the Board of Directors.
Article VI: Operating Procedures
- Meetings of the Membership
- The annual meeting of the membership will be held
in the month of April.
- Additional membership meetings may be called at any
time by a majority vote of the Board.
- The Board will give at least one month’s notice of
any meeting of the membership. Meetings will be publicized through
announcements at local dances and electronic messages to all BIDA
- The membership may decide at its meetings any
business that the Board would have the power to decide. Additionally,
the membership will elect officers and at-large Board members, and will
approve any Bylaw changes.
- Membership meetings will be run by Feminist
Process, with one of the Board members facilitating. If a proposal
fails to reach a consensus, any member may request to take a vote on
the proposal, which will pass only if two thirds of the membership
- At the annual membership meeting, Officer and
at-large Board member elections will be done by a silent, blind, vote.
Members will be able to vote for up to seven people to join the Board,
and the seven candidates with the most votes will become members of the
Board. BIDA will use any method of vote-counting that its Board
approves. Anyone may be nominated for any position at any time, subject
to the nominee’s approval, up to one week before the annual membership
meeting, at which point nominations will close. The Board will decide
by consensus which members will take which officer positions. All
officer and Board terms shall be for one year, starting on May 1.
- BIDA's annual membership meeting requires 2/3 of
the BIDA board to be present but there will be no membership quorum
requirement for the transaction of its business.
- Meetings of the Board
- The Board of Directors will meet at least twice a
year. Any additional meetings may be called by any board member, and
must be seconded, with at least two weeks’ notice given.
- The Board may make any decision by a vote of
two-thirds of its members.
- Board meetings will have a quorum of two thirds of
at-large members and Officers.
- All Board meetings will be run by Feminist Process.
Article VII: Fiscal Year
- BIDA's fiscal year will be from January 1 to December
Article VIII: Amendments to these Bylaws
- Any changes or amendments to these Bylaws must pass a
two-thirds vote of the BIDA membership at its annual meeting. Any
proposed changes or amendments must be distributed electronically to
membership at least one month prior to the vote.
Article IX: Special Notices re Tax Exemption
- No part of BIDA's assets or net earnings may inure to
the benefit of private individuals. This does not preclude the payment
of any reasonable fees for goods or services provided to the
- In the event of dissolution of BIDA, the group's
assets will be distributed to another nonprofit organization that is
exempt under section 501(c)3 status of the Internal Revenue Code.
- BIDA shall not as a substantial part of its
activities attempt to influence, carry on propaganda or otherwise
attempt to influence legislation except to the extent permitted by
section 501(h) of the Internal Revenue Code.
- It is intended that BIDA be entitled to exemption
from Federal income tax under section 501(c)3 of the Internal Revenue
Code and shall not be a private foundation as described in section
501(a) of the Code.
Addendum: Feminist Process
Feminist Process is a way of running meetings that does not reinforce
typical power structures the way Robert's Rules of Order does. It's
intended to give everybody a voice. It's aimed at reaching consensus on
all issues, rather than reaching a vote. Here's a link to a
- Ratified at Membership Meeting, April 5th, 2009
- Addition ratified at April 18th, 2010 Membership
Article IV, Section E: At the board's discretion, if a board position
(of the voting board members) becomes vacant mid-term, the board may
fill that position by unanimous decision. The board may also choose to
add up to 2 more at-large board members at any time at its discretion,
by unanimous board decision.